Advent Talent Group is seeking a full-time Grants Administration Specialist to support grantmaking operations within a mission-driven philanthropic organization in Minneapolis, MN.
This role is ideal for a detail-oriented professional with a background in grants administration, finance, or nonprofit operations who thrives in a collaborative environment and takes pride in accuracy, data integrity, and meaningful community work.
Overview:
Location: Minneapolis, MN (Hybrid)
Pay Rate: $33/hour
Hours: Full-time, 37.5 hours per week
Position Type: Long-term contract (12 months)
Responsibilities
- Perform due diligence review of documentation provided by potential grantee organizations, applying knowledge of IRS and Minnesota charitable registration regulations
- Process grant entries related to Donor Advised Funds, Employee Assistance Funds, and Corporate Matching Gift programs
- Ensure timely and accurate processing of weekly Grant Transmittal Letters, including customized Signature Fund letters
- Update and maintain records in the organization’s grantmaking system (Salesforce) to ensure data accuracy and compliance with organizational and IRS standards
- Serve as backup and cross-train with the Grants Coordinator for grant entry and approval reporting
- Provide technical support to donor advisors, grantee contacts, and committee members via phone and email
- Coordinate with the Finance Team on reissuing returned or uncleared grant distribution checks
- Print and mail weekly substantiation letters and quarterly Fund Statements
- Support database migration and clean-up projects, including data entry and record updates
- Enter and maintain fundholder and grantee contact information
Qualifications
- 3–5 years of experience in grants administration, finance/accounting, or a related field
- Proficiency in Microsoft Office Suite; experience with Salesforce or other CRM/database systems a plus
- Strong internet research skills, including familiarity with online charity databases
- High attention to detail with the ability to work independently and follow established procedures
- Strong written and verbal communication skills for external grantee and donor interactions
Eligible employees will enjoy the following benefits with Advent Talent Group:
- Medical Insurance
- 401(k) Retirement Plan
- Paid Time Off (PTO)
Advent Talent Group is an Equal Opportunity Employer Advent Talent Group is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.