Nonprofit Executive Assistant, St Paul

St. Paul, MN

Industry: Administrative Job Number: 3711 Division: Advent Office

Job Description

Advent Talent Group is seeking an Executive Assistant for a well-known nonprofit in St Paul, MN, that provides important community services! This hybrid role supports the CEO and Board of Directors in a mission-driven environment – If you have executive assistance experience, read on and apply!

Overview & Perks
  • Contract role – $24-$26/hour
  • Hybrid in St- Paul, MN
  • Opportunity to work for a nonprofit organization that empowers women and promotes equity through important community services
  • Join a mission-driven team, committed to making a real difference in the community

Advent Talent Group is an Equal Opportunity Employer
Advent Talent Group is committed to creating a diverse environment and is proud to be an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. 

Responsibilities Include:
This role provides direct assistant to the CEO and serves as a liaison to the Board of Directors through facilitating communication. Specific duties include:
  • Providing proactive and organized support to the CEO, staying one step ahead in managing appointments, preparing correspondence and facilitating conference calls
  • Managing reception for the CEO's office, answering and managing incoming calls, greeting visitors and distributing mail
  • Managing appointments for the CEO and Director of Advancement
  • Maintaining up-to-date contact information and organizing documents, records and reports
  • Coordinating and prepping for board meetings and internal staff meetings, including preparing meeting packets, taking notes, and preparing official meeting minutes
  • Maintaining board-related documents and files, responding to information requests from board members
  • Assisting in onboarding new board members and preparing related paperwork
  • Coordinating employee events and catering for internal and external meetings
  • Maintaining general office supplies as well as ordering business cards and other miscellaneous items

Qualifications Include:
  • 4+ years of experience providing direct support to executive personnel, including calendaring, preparing correspondence, and reception support
  • Exceptional organizational and calendar management skills
  • Strong communication and interpersonal skills, able to work with all levels of the organization
  • Ability to work well under pressure and balance multiple priorities with minimal supervision
  • Demonstrated proficiency in Microsoft Office applications, as well as Microsoft Teams and Zoom
  • Excellent attention to detail and the ability to work with confidential information
  • A proactive and "can-do" attitude, able to work under tight deadlines with excellent problem-solving skills
  • Ability to work occasional weekends or evenings (infrequent)
  • Comfortable representing the organization's mission while working with a diverse range of people and communities
  • Event planning and coordinating experience preferred
  • Office management or other supervisory experience a plus


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